RULES
1. NAME
The section of the Sussex Police Sports Association known as the Sussex Police Dinghy Sailing Club shall hereinafter be referred to as the ‘Club’.
2. OBJECTS
The objects of the Club shall be to encourage and train members to sail with a view to participation in cruising, racing and social sailing within the calendar of the SPDSC and other like bodies.
3. MANAGEMENT
4. MEMBERSHIP
a) Is open to Sussex Police officers and all employees of the Sussex Police Authority who pay subscriptions to the Sussex Police Sports Association.
b) Is open to Sussex Police officers and all employees of the Sussex Police Authority who on their retirement from the Sussex Police on pension or gratuity and pay subscriptions to the Sussex Police Sports Association
Full members shall normally be the only members entitled to hold ‘office’ and have voting power.
2. Associate Membership
At the discretion of the Committee.
a) Associate membership is open to Sussex Police officers and all employees of the Sussex Police Authority who on their retirement from the Sussex Police on pension or gratuity and do not pay a subscription to the Sussex Police Sports Association.
b) May be granted to partners and children of full members.
c) May be granted at the discretion of the Committee to former and serving members of the Special Constabulary
3. Honorary Membership
Shall be limited to not more than 5 persons, shall be subject to the approval of the Committee, and shall be granted at each AGM to persons duly proposed, seconded and confirmed by two thirds of the membership present and voting.
A current list of members shall be kept by the Secretary.
5. AFFILIATION
The Club shall be affiliated to such governing bodies, associations and societies as shall be deemed appropriate by the Committee.
6. GENERAL CONDUCT OF MEMBERS
i Members shall conduct themselves in a proper seamanlike manner at all times.
ii If, in the opinion of the Committee, the conduct* of any member is considered to be contrary to the interests of the Club or any such conduct is likely to bring discredit upon the Sussex Police Dinghy Sailing Club and therefore the Sussex Police the Committee may:
a) Caution said member in writing.
b) Suspend any such member for any period they may think appropriate.
c) Strike said person’s name from the Register of Members.
iii Where members are guests of another Sailing Club, they shall respect the rules of that Club, or they will automatically fall within the scope of Rule 6(ii) above.
* Any member accused of such conduct shall have the opportunity to mitigate his actions at a meeting of the Committee - at which at least three Officers of the Committee shall attend.
7. PAYMENTS
i There is no subscription to the SPDSC.
ii However payments by members may be deemed financially appropriate by the Treasurer dependent upon the event being undertaken and the funds currently available.
8. FINANCE
i The Committee shall control the funds of the Club and act as trustees for all its property. The Treasurer of the Club shall hold to the credit of the Club all its monies received and the funds shall be vested in the Club.
ii The Accounts shall be made up at the 31st of March each year and kept in accordance with the rules of the parent Association - Sussex Police Sports Association.
iii The Treasurer will arrange for each boat owned by the SPDSC to be insured.
9. MINUTES & RECORDS
The Secretary shall keep correct minutes of all meetings which shall be published to the membership.
the membership.
10. ALTERATION TO RULES
Alteration to an existing Rule shall only be made at the Annual General Meeting and notice of the proposed alteration shall be given to the Secretary in writing not less than 14 days before the meeting.
11. INTERPRETATION
Interpretation of the Rules shall rest only with the Committee.
12. REQUIREMENT FOR BOAT SAFETY
i All and any boats owned by SPDSC shall be located at a place nominated and agreed by the Committee. The Committee will ensure that at each AGM there is a nominated Club member appointed who is responsible for the safety and upkeep of the boat, its equipment and that when sailed it is undertaken by appropriately experienced member(s). The appointed member will be requested to report to the AGM the use that boat for the committee to review the continued placement of that boat.
ii All sailing activities subsidized by, or organized in the name of, the Sussex Police Dinghy Sailing Club shall be at the discretion of the Committee.
ii Members of the Sussex Police Dinghy Sailing Club and their guests and visitors use the boats, moorings and other facilities provided at their own risk and agree to, and accept, the following limitations of liability.
Each member acknowledges that the Committee members and others organising or helping to organise Sussex Police Dinghy Sailing Club (SPDSC) events do so voluntarily and to that extent permitted by law neither they, nor the SPDSC Committee, nor the SPDSC can in any circumstances be held responsible for any injury, loss or damage to an owner, member, their crew, guests, vessel or equipment whether through negligence or otherwise of any member, organiser, helper or third party. The safety and management of any vessel, its equipment and crew are the responsibility of the helmsperson. By participating in a SPDSC event, each person warrants that their vessel and crew are adequate to face the conditions that may arise during the course of the event and that the boat carries appropriate third-party insurance. The participation of any other vessel in an event shall not relieve other participants of their responsibilities. Members, their crews and their guests take part in SPDSC events entirely at their own risk and on the understanding that they indemnify the SPDSC, Committee Members and others organising or helping to organise the event for any death, injury, loss or damage to themselves, family, crew, guests or vessel. By inviting crew or guests to participate in an event organised by the club the sponsoring member warrants that their attention has been drawn to these limitations. Participation in any SPDSC activity is always on the basis of the SPDSC Constitution and Rules.
13. NATIONAL POLICE CHAMPIONSHIP RACING
i The participating members shall be agreed by the Committee.
ii The organising and application for SPSA grant (Police Championships) shall be the responsibility of the Treasurer
14. FLAG OFFICERS
i The Club currently has a position for one Flag Officer - The Commodore, otherwise known as the Father figure.
ii He/she has no voting rights.
iii The office of ‘Commodore’ - otherwise known as the father figure shall be filled by offering the post to a person decided upon by the Full Committee.
1. NAME
The section of the Sussex Police Sports Association known as the Sussex Police Dinghy Sailing Club shall hereinafter be referred to as the ‘Club’.
2. OBJECTS
The objects of the Club shall be to encourage and train members to sail with a view to participation in cruising, racing and social sailing within the calendar of the SPDSC and other like bodies.
3. MANAGEMENT
- The ‘Officers’ of the ‘Committee’ shall consist of - Chairman, Vice-Chairman, Secretary, Assistant Secretary, Treasurer and Ass Treasurer. The remainder of the committee shall consist of no more than three members. (Total nine members)
- In the event that there are insufficient members willing to undertake all the Officer roles then they may be combined, and the Vice and Assistant positions need not be filled, and their functions undertaken by the appropriate Officer.
- Re-election of the ‘officers’ and ‘committee members’ shall take place at each Annual General Meeting. If an officer retires or resigns from the Club, a temporary appointment may be made at a Special Committee meeting.
- The AGM will be held each year, before the end of the financial year and members will be given at least 21 days' notice of the date. Only full members may vote at the AGM
- The Committee shall meet at least twice a year, one of which shall be after the A.G.M. The other shall be at a time considered to be most appropriate by a general consensus of Committee members.
- A ‘quorum’ for a meeting shall be three Committee members of which two must be officers.
4. MEMBERSHIP
- Full Membership
a) Is open to Sussex Police officers and all employees of the Sussex Police Authority who pay subscriptions to the Sussex Police Sports Association.
b) Is open to Sussex Police officers and all employees of the Sussex Police Authority who on their retirement from the Sussex Police on pension or gratuity and pay subscriptions to the Sussex Police Sports Association
Full members shall normally be the only members entitled to hold ‘office’ and have voting power.
2. Associate Membership
At the discretion of the Committee.
a) Associate membership is open to Sussex Police officers and all employees of the Sussex Police Authority who on their retirement from the Sussex Police on pension or gratuity and do not pay a subscription to the Sussex Police Sports Association.
b) May be granted to partners and children of full members.
c) May be granted at the discretion of the Committee to former and serving members of the Special Constabulary
3. Honorary Membership
Shall be limited to not more than 5 persons, shall be subject to the approval of the Committee, and shall be granted at each AGM to persons duly proposed, seconded and confirmed by two thirds of the membership present and voting.
A current list of members shall be kept by the Secretary.
5. AFFILIATION
The Club shall be affiliated to such governing bodies, associations and societies as shall be deemed appropriate by the Committee.
6. GENERAL CONDUCT OF MEMBERS
i Members shall conduct themselves in a proper seamanlike manner at all times.
ii If, in the opinion of the Committee, the conduct* of any member is considered to be contrary to the interests of the Club or any such conduct is likely to bring discredit upon the Sussex Police Dinghy Sailing Club and therefore the Sussex Police the Committee may:
a) Caution said member in writing.
b) Suspend any such member for any period they may think appropriate.
c) Strike said person’s name from the Register of Members.
iii Where members are guests of another Sailing Club, they shall respect the rules of that Club, or they will automatically fall within the scope of Rule 6(ii) above.
* Any member accused of such conduct shall have the opportunity to mitigate his actions at a meeting of the Committee - at which at least three Officers of the Committee shall attend.
7. PAYMENTS
i There is no subscription to the SPDSC.
ii However payments by members may be deemed financially appropriate by the Treasurer dependent upon the event being undertaken and the funds currently available.
8. FINANCE
i The Committee shall control the funds of the Club and act as trustees for all its property. The Treasurer of the Club shall hold to the credit of the Club all its monies received and the funds shall be vested in the Club.
ii The Accounts shall be made up at the 31st of March each year and kept in accordance with the rules of the parent Association - Sussex Police Sports Association.
iii The Treasurer will arrange for each boat owned by the SPDSC to be insured.
9. MINUTES & RECORDS
The Secretary shall keep correct minutes of all meetings which shall be published to the membership.
the membership.
10. ALTERATION TO RULES
Alteration to an existing Rule shall only be made at the Annual General Meeting and notice of the proposed alteration shall be given to the Secretary in writing not less than 14 days before the meeting.
11. INTERPRETATION
Interpretation of the Rules shall rest only with the Committee.
12. REQUIREMENT FOR BOAT SAFETY
i All and any boats owned by SPDSC shall be located at a place nominated and agreed by the Committee. The Committee will ensure that at each AGM there is a nominated Club member appointed who is responsible for the safety and upkeep of the boat, its equipment and that when sailed it is undertaken by appropriately experienced member(s). The appointed member will be requested to report to the AGM the use that boat for the committee to review the continued placement of that boat.
ii All sailing activities subsidized by, or organized in the name of, the Sussex Police Dinghy Sailing Club shall be at the discretion of the Committee.
ii Members of the Sussex Police Dinghy Sailing Club and their guests and visitors use the boats, moorings and other facilities provided at their own risk and agree to, and accept, the following limitations of liability.
Each member acknowledges that the Committee members and others organising or helping to organise Sussex Police Dinghy Sailing Club (SPDSC) events do so voluntarily and to that extent permitted by law neither they, nor the SPDSC Committee, nor the SPDSC can in any circumstances be held responsible for any injury, loss or damage to an owner, member, their crew, guests, vessel or equipment whether through negligence or otherwise of any member, organiser, helper or third party. The safety and management of any vessel, its equipment and crew are the responsibility of the helmsperson. By participating in a SPDSC event, each person warrants that their vessel and crew are adequate to face the conditions that may arise during the course of the event and that the boat carries appropriate third-party insurance. The participation of any other vessel in an event shall not relieve other participants of their responsibilities. Members, their crews and their guests take part in SPDSC events entirely at their own risk and on the understanding that they indemnify the SPDSC, Committee Members and others organising or helping to organise the event for any death, injury, loss or damage to themselves, family, crew, guests or vessel. By inviting crew or guests to participate in an event organised by the club the sponsoring member warrants that their attention has been drawn to these limitations. Participation in any SPDSC activity is always on the basis of the SPDSC Constitution and Rules.
13. NATIONAL POLICE CHAMPIONSHIP RACING
i The participating members shall be agreed by the Committee.
ii The organising and application for SPSA grant (Police Championships) shall be the responsibility of the Treasurer
14. FLAG OFFICERS
i The Club currently has a position for one Flag Officer - The Commodore, otherwise known as the Father figure.
ii He/she has no voting rights.
iii The office of ‘Commodore’ - otherwise known as the father figure shall be filled by offering the post to a person decided upon by the Full Committee.